Leaving School Checklist for Double Master students

Check graduation requirements

Usually graduation requirements include courses, publication and final thesis. And no requirement out the three could be waived. So make sure you know your work load when you go back to your home country and arrange your time reasonably.

Check courses

Please make sure you finish all the courses requirements and get grades before you leave (there is no online course for you to take): whether you take enough credits and pass GPA lowest limitation.

If you have courses transferred from undergraduate exchange year, please transfer them before you leave.

If you have courses transferred from your home university after you return, please tell the plan to Ms. Jun Ma.

If you have failed a course in SJTU, please find a matching course and apply for transferring. SJTU would not allow students to graduate with failed grades.

Check publication

Master student have to finish one publication, either conference or journal, and it should be attributed to SJTU. Most double degree students would do it back in home country.

Please talk with your supervisor about his/her requirements on publication and your plan.

For general requirement, please check here: http://english.seiee.sjtu.edu.cn/english/info/10399.htm

Check final thesis plan

Most of you would finish your thesis out of SJTU campus, so please make sure you would follow the normal timing of thesis.

Consult supervisor what is the best timing for you and what is the best way for defense (video conference is allowed if you could not come back to China).

And the general timing could be referred to http://english.seiee.sjtu.edu.cn/english/info/8098.htm

Check schooling status

Schooling suspension

You would have to apply for “schooling suspension” (aks semester frozen) before you leave school.

Download one form here: http://en.gs.sjtu.edu.cn/wwdpzw.jsp?urltype=tree.TreeTempUrl&wbtreeid=1026

And at the same time apply in the Graduate Students System (if you could not understand Chinese version of system, ask someone to help)

This action is mandatory and would freeze your schooling status after your leave.

After you submit the paper, Graduate School would change your status from on-campus to suspension.

Pre-check study limitation

Usually SJTU would give student four times a year to apply for graduation: March, June, September and December. The most normal timing would 2.5 years in study length and graduate in March. Yet limitation would be 2 to 3.5 years.

If you still could not graduate in 3.5 years, you would be forced to apply for “Course completion certificate” (on the basis of course completion and final thesis proposal completion).

After this certificate, you would have 1 one more year for “course completion certificate upgrade to graduation certificate”, if you could finish publication and rest thesis requirement in time.

Check visa

Please make sure your visa cancellation before you left. After graduate school change your schooling status, please take the replied form from graduate school and go to SJTU exit and entry office (New Admin Building B200) to cancel your visa.

You may have to apply again for travel visa if you come back to stay less than 1 month.

The usual procedure to leave SJTU

Apply for schooling suspension from Graduate School → Cancel visa from SJTU Exit and Entry Office

Apply for transcript

Undergraduate transcript

If you plan to apply for undergraduate exchange year transcript, please contact undergraduate office.

Graduate transcript

If you plan to apply for graduate year transcript, please ask some friend to go to graduate school directly. 5RMB would be required to pay and you could take the official English transcript immediately.

If you need SEIEE Graduate Education Office to send Mr. Wolfgang to electronic version, please ask your friend to give me the paper transcript.

If you need SEIEE Graduate Education Office to send Mr. Wolfgang the paper version, please

Apply for bachelor degree

Please contact undergraduate office if you ask SJTU supervisor to give your bachelor thesis grades.

Others

Please make sure you keep contact with your supervisor after you leave. And if you have any problem, please contact SEIEE Graduate Education Office immediately.

If you successfully finish the requirements from SJTU, SEIEE graduate education office could send both graduation certificate and degree certificate to you by DHL.